10: Chief Archivist: 11: Functions and duties of Chief Archivist: 12: Chief Archivist to act independently: 13: Delegations by Chief Archivist: Disclaimer of public liability. ... Archives New Zealand (Te Rua Mahara o te Kāwanatanga) 9: Continuation of Archives New Zealand: Chief Archivist. Archives New Zealand develops and implements a system to: maintain oversight of the appraisal and evaluation of the public record; provide disposal authorization to enable effective management and preservation of public records; develop mandatory and discretionary standards about how regulated parties should meet the outcomes sought by the PRA In addition to the value of the land taken, the Public Works Act entitles you to be fairly compensated for losses that may include: 1. permanent depreciation in the value of any retained land (which the Act calls "injurious affection"); 2. damage to any land; 3. disturbance resulting from the acquisition. Have it all: Ease and flexibility for users, confidence and control for your organisation. 42.56.080: Identifiable records — Facilities for copying — Availability of public records. Every public office and local authority must create and maintain full and accurate records of its affairs, in accordance with normal, prudent business practice, including the records of any matter that is contracted out to an independent contractor. The Public Records Act (PRA) requires public offices to keep full and accurate records to enable the government to be held accountable. View all standard practice statements. Under the Public Records Act 2005, the Chief Archivist must keep certain public registers. The Act contains ‘mandatory’ and ‘default’ duties for trustees. 42.56.100: Protection of public records — Public access. Archives New Zealand, Te Rua Mahara o te Kāwanatanga, is the official guardian of New Zealand’s public archives. 42.56.110 Check with all relevant laws and standards before considering using selected records for employment background checks. 15th of May 2018 To Archives New Zealand . Role of Archives New Zealand; How the Act may influence your information and records management approach and work programme; Ensure you have the understanding to meet the legal requirements of PRA by joining us. Public Records Act Workshop Managing Government and Local Authority information and records Training; Information Management Training; Public Records Act Workshop ... NZ’s specialist in Enterprise Content Management for Office 365. Until 2000, the Public Records Act 1958 had been substantially amended once (by the Public Records Act 1967) and in detail many times by other statutes and statutory instruments. site, Some amendments have not yet been incorporated. Note 4 at the end of this reprint provides a list of the amendments incorporated. Under section 27 of the Public Records Act 2005 Archives New Zealand issued the Information and Records Management Standard. Dear Sir/Madam, Official Information Act Request : Is Auckland Council complying with the Public Records Act 2005 ? Under the Public Records Act 2005 one of the Chief Archivist’s core responsibilities is to make independent decisions on the disposal of public records and certain local authority archives. Airways New Zealand is an enterprise owned by the New Zealand government. [2] As defined in the Guidelines for Protection of Official Information (GCSB) [PDF 537 KB] [3] OECD Council’s Recommendation for Enhanced Access and More Effective Use of Public Sector Information, endorsed by OECD Ministers in June 2008. Public Offices include all government departments, Crown entities, Crown research institutes, State … publication of objectionable material, breaches of the law such as crimes of dishonesty involving or relating to gambling); and) 2. preventing, investigating and responding to regulatory non-co… 42.56.070: Documents and indexes to be made public — Statement of costs. Critically, the Act specifically excludes those records created by the academic community as part of their research and teaching activities. They administer the mandatory Information and records management standard and maintain supporting resources and guides for practitioners. This brochure explains some of the Act’s key components and Capture The action that results in the capturing of information and records into … [1] These Data and Information Management Principles replace the 1997 Policy Framework for Government held Information. About the Presenter: Kerri Siatiras. The Public Records Act 2005 establishes a regulatory framework for information and records management across the public sector. Please supply the following information under the [Official Information Act (OIA) / Local Government Official Information and Meetings Act (LGOIMA) Is Auckland Council complying with the Public Records Act … Browse standard practice statements. Every public office must maintain in an accessible form, so as to be able to be used for subsequent reference, all public records that are in its control, until their disposal is authorised by or under this Act or required by or under another Act. 42.56.090: Times for inspection and copying — Posting on web site. Records NZ is available to the general public and serves many useful purposes. The regulatory framework is managed by Archives New Zealand. Action will be escalated and could result in court action in cases where non-compliance is systematic and no effort is made to improve information management. About this This transparency statement explains how the Department of Internal Affairs (DIA) gathers information for regulatory compliance and law enforcement purposes. Further information on these types of loss is set out later in this section of the booklet. Siatiras Consulting Limited. Minister: Minister for Communities and Housing, Minister for Digital Economy and Minister for the Arts Agency: Department of Communities, Housing and Digital Economy Archives New Zealand (Māori: Te Rua Mahara o te Kāwanatanga) is New Zealand's national archive and the official guardian of its public archives. Much of the Act updates or restates law that exists already, either in statute or in case law. recordkeeping practices of Chief Archivist, About this The standard supports the systematic and efficient management of government information and records, outlining the obligations of regulated organisations under the Public Records Act. PUBLIC REGISTERS. site, Some amendments have not yet been incorporated, Purpose, other preliminary provisions, and key administrative provisions, Subpart 1—Purpose and other preliminary provisions, Treaty of Waitangi (Te Tiriti o Waitangi), Archives New Zealand (Te Rua Mahara o te Kāwanatanga), Requirement to create and maintain records, Authority required to dispose of public records and protected records, Temporary return of public archives to controlling public office, Subpart 3—Standards, inspection, reporting, and audit, Subpart 4—Estray records, prescribed records, protected records, Ministers’ papers, and private records, Parliamentary records, Ministers’ papers, private records, and other records, Chief Archivist may accept parliamentary records, Ministers’ papers, and private and other records, Determination of access status as open or restricted, Requirement to classify access status of local authority records, Basis for determining access status of local authority records, Publication or copying of public archives, Period for which restricted access may apply, Appeal process and miscellaneous provisions, Appeal to Minister by public office or by local authority, Application of Official Information Act 1982. ... Information Leadership’s consultancy and professional services can be accessed via NZ Government ‘Marketplace’. Public Records Act 2005 The Act introduces a new recordkeeping framework, and focuses on supporting good government recordkeeping, in addition to the current emphasis on the disposal of records. The Public Records Act (PRA) was passed in 2005, bringing Universities under the ambit of Archives New Zealand and the Chief Archivist for the first time. Section 3 of the PRA sets out the purpose and the relevant regulatory provisions from section 3 are included below. The School Records Retention/Disposal Schedule forms part of the Act, and covers all possible records a school may create. As the government's recordkeeping authority, it administers the Public Records Act 2005 and promotes good information management throughout government. This sector specific General Disposal Authority (GDA) applies to all records created and received by New Zealand Universities and the New Zealand Vice Chancellors' Committee that are covered by the Public Records Act 2005 Approved: 26 May 2008 Version 2 : March 2009 Expires: 26 May 2018 Public Records Act 2002 Part 2 Public records Page 8 Current as at 3 May 2013 Authorised by the Parliamentary Counsel arrangements for the safe keeping, proper preservation and return of the record. Tax Technical - Inland Revenue NZ. 17 Requirement to create and maintain records (1) Every public office and local authority must create and maintain full and accurate records of its affairs, in accordance with normal, prudent business practice, including the records of any matter that is contracted out to an independent contractor. Find out about the legislation on public records access and its history. The new Trusts Act 2019 will come into effect on 30 January 2021. Archives New Zealand is developing an enforcement policy that starts with providing education and tools to assist agencies to achieve compliance with the Public Records Act. They are subject to the government’s Public Records Act (PRA) as well as strict regulations across … Those in fields including genealogy, investigations, employment screening, journalism and other research areas will find it of particular use. Section 3 of the Act sets out the purpose and the relevant regulatory provisions from section 3 are included below. Search New Zealand public record databases for phone listings, legal information, aircraft, motor vehicles, companies, banks, debtors, property, financing statements, trademarks, patents, vital records, and more. DIA gathers information for these purposes in order to keep people in New Zealand safe by: 1. detecting, investigating and prosecuting criminal offending (e.g. This Act is administered by the Department of Internal Affairs. These statements describe how we will exercise a statutory discretion or deal with practical issues arising out of the administration of the Inland Revenue Acts. Disputes resolution Chief Archivist The Chief Archivist for New Zealand, the position which is held by the Chief Executive of Archives New Zealand, and whose functions are governed by the Public Records Act 200 5. (2) Section 3 – Purposes of Act Compensation is not limited to the value of the land acquired or taken. They gather, store and protect an extremely wide range of material. The Act covers the wider State sector and applies to all public offices and local authorities. This legislation covers all public records, including school records. The purpose of the Act is to promote government accountability through reliable recordkeeping, enhance public confidence in the integrity of government records and protect New Zealand’s documentary heritage. There are, however, a number of changes about which trustees and settlors should be aware. The Public Records Act 2005 allows Archives New Zealand to actively care for documents that are identified as important for New Zealand’s history. Every local authority must maintain in an accessible form, so as to be able to be used for subsequent reference, all protected records that are in its control, until their disposal is authorised by or under this Act. In the 1980s New Zealand passed the Official Information Act and the Local Government Information and Meetings Act to enable citizens to resort to this repository, as of right. Most of these minor changes brought bodies within the scope of the Act. The Public Records Act 2005 (PRA) establishes a regulatory framework for information and records management across the public sector. Auckland Office. Kerri is an independent information and records management consultant. 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